Thank you for considering Belhurst Castle and Winery for your upcoming event. The following guidelines and procedures will ensure that you are completely satisfied.
Payment Policy: Although we do NOT charge a venue fee, we do have a $13,000 minimum expenditure guarantee based on any/all food, beverages and services (before taxes and service charges) that is required for the ballrooms on Saturday events, May through October, and a minimum of $10,000 for Fridays,
$6,000 for Sundays, and $6,000 for Thursday events, May through October. A $2,500 minimum guarantee applies to all weekdays, Monday through Wednesday. Belhurst hosts two ballroom events per day, up tosix hours each.
Menus/Pricing: Menu prices are guaranteed 30 days prior to your event. We must have a tentative count two weeks prior to your event. A final guarantee is required one week in advance of the event. You will be charged for the figure quoted in this guarantee.
We require a $1,500 non-refundable deposit to secure your date as a definite. This can be paid by cash, cashier’s check, money order, VISA, Mastercard or American Express (additional 5% for credit cards). Menu selections and other details must be finalized a minimum of four months prior to your event date. A non-refundable deposit of $2,000 is due at that time, paid by CASH, CASHIER’S CHECK or MONEY ORDER ONLY. One month prior to your event, a deposit of 50% of the remaining balance is due, paid by CASH, CASHIER’S CHECK or MONEY ORDER ONLY.
Belhurst requires full payment for the entire bill prior to the event. Final payment of remaining balance is required 72 hours prior to the function date, based on the guaranteed number of guests, paid by CASH, CASHIER’S CHECK or MONEY ORDER ONLY.
Security: Belhurst will not assume responsibility for any personal items prior to, during or following your event. Special arrangements can be made through the banquet office if it is necessary to leave any items.
Beverage Service: We offer a complete selection of beverages to compliment your function. Please note that alcoholic beverage sales are regulated by the State of New York. Belhurst, as a licensee, is responsible for administration of these regulations. It is a policy that no liquor, beer or wine may be brought into the facility from outside sources. It is New York State law that no person under the age of 21 be served, consume or have possession of any alcoholic beverages. Proper identification is REQUIRED for all.
Decorations: Belhurst will not permit any tape, staples, nails or any other substances used to affix items to the walls or ceiling. Throwing rice, small rose petals or confetti on the premises will incur a minimum of $800 cleaning charge.
Service Charge & Sales Tax: There is a 22% service charge on the food and beverage total. New York State sales tax of 7.5% is charged on food, beverage, room rental and special services total. A minimum of 35% of the service charge goes to our staff.
Outside Food: Any food products not prepared by Belhurst, must be prepared by a NYS licensed food service provider, accompanied by a receipt from the supplier, along with proof that the supplier is from a NYS inspected facility. Any and all such products are then subject to a $200 set up/plate charge.
Room Set-up at NO Charge
Off-white tablecloth with a white damask overlay and off-white napkins, full china/silverware/glassware table setting and an easel.
Cake-Cutting $1.50 per person
Baked Goods are NOT the responsibility of Belhurst. Early drop off of any and all baked goods are NOT allowed other than regular scheduled times on the day of the event. An additional service charge of at least $200 will be added to ANY and ALL set up by Belhurst staff of such items.
Late occupancy of room with permission -1 hr. maximum $1,000
(One hour maximum; Bar will be closed at the end of original contracted end time)
Chair Cover Set-Up (Guest provides rental of such) – $4.00 per chair