Services, Amenities & Policies For Events
At Belhurst, we understand the importance of your event. Our staff is ready to serve your every need and answer any questions you may have.
Thank you for considering Belhurst for your upcoming event. Our establishment offers a variety of options and a staff with the expertise to provide you with an enjoyable and successful experience. The following guidelines and procedures will ensure that you are completely satisfied.
Although we do NOT charge a venue fee, we do have a $10,000 minimum expenditure guarantee based on any/all food, beverages and services (before taxes and service charges) that is required for the ballrooms on Saturday events, May through October, and a minimum of $7,000 for Fridays and $4,000 for Sunday events, May through October. An additional $1,000 to the minimum expenditure on Fridays for a 5 pm ceremony start time applies. A $1,000 minimum guarantee applies to all weekdays, Monday through Thursday.
Menu prices are guaranteed 30 days prior to your event.
We must have a tentative count two weeks prior to your event. A final guarantee is required one week in advance of the event. You will be charged for the figure quoted in this guarantee. Belhurst hosts two Ballroom events per day, up to 6 hours each.
We require an $800.00 non-refundable deposit to secure your date as a definite, paid by cash, cashier’s check, money order, VISA / MasterCard, American Express (additional 3% for credit cards).
Menu selections and other details must be finalized a minimum of four months prior to your event date. A non-refundable deposit of $1,000.00 is due at that time, paid by cash, cashier's check or money order only.
One month prior to your event, a deposit of 50% of the remaining balance is due, paid by cash, cashier's check or money order only.
Belhurst requires all of the bill prior to the function. Final payment of remaining balance is required 72 hours prior to the function date, based on the guaranteed number of guests, paid by cash, cashier's check or money order only.
Belhurst will not assume responsibility for any personal items prior to, during, or following your event. Special arrangements can be made throughout the banquet office, if it is necessary to leave any items.
We offer a complete selection of beverages to complement your function. Please note that alcoholic beverage sales are regulated by the State of New York. Belhurst, as a licensee, is responsible for administration of these regulations. It is a policy that no liquor, beer, or wine may be brought into the facility from outside sources. It is New York State law that no person under the age of 21 be served or consume or have possession of any alcohol beverage. Proper identification is REQUIRED for all.
Belhurst will not permit any tape, staples, nails or any other substances used to affix items to the walls or ceiling. Throwing rice, small rose petals or confetti on the premises will incur a minimum of $300.00 cleaning charge.
Service Charge & Sales Tax
There is a 20% service charge on the food & beverage total. New York State sales tax of 7.5% is charged on food, beverage, room rental and special services total.
Any food products not prepared by Belhurst, must be prepared by a NYS licensed food service provider, accompanied by a receipt from the supplier, along with proof that the supplier is from a NYS inspected facility. Any and all such products are then subject to a $100.00 set up/plate charge.
Room Set-Up at NO Charge
Off white tablecloth with a white damask overlay and off white napkins
Full china/silverware/glassware table setting
Cake-Cutting is 1.00 p./p.
Baked Goods are NOT the responsibility of Belhurst. Early drop off, of any and all baked goods are NOT allowed other than regular scheduled times on the day of the Event. An additional service charge of at least $100 will be added to ANY & ALL set up by Belhurst Staff of such items.
Late occupancy of room with permission ~ 1 hr. maximum ~ $400.00, Bar will be closed at the end of original contracted end time
Chair Cover Set-Up (Guest provides rental of such) ~ 3.00 p./chair
On Site Ceremony
Ceremony on Lawn ~ $700.00
Ceremony within reserved Ballroom ~ $700.00
Beverage and Hors D’oeuvres Service on Lawn ~ $300.00
Outside Ceremony Chairs ~ $2.50 p./p.
Aisle Runner ~ $60.00